Position Details
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Financial and Administrative Officer
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 24601556 | Full Time | 8AM - 5PM | $96,700 - $184,100 |
Position Information
The Financial and Administrative Officer (FAO) is a critical position providing leadership in the management of financial, personnel, student affairs, facilities, administrative and research support operations for a large academic department in the Marlan and Rosemary Bourns College of Engineering (BCOE). This position also provides administrative and financial leadership in the management of two academic departments, the Department of Chemical and Environmental Engineering (CEE) and the Department of Bioengineering (BIEN) and several research centers. Additionally, the FAO also provides leadership in financial and administrative support operations for the interdepartmental graduate programs and research labs within CEE and BIEN, which are engaged in cutting-edge research. As the Financial and Administrative Officer, the incumbent provides daily management and oversight of four administrative teams (10 staff positions direct/indirect) which include Instructional Lab Support/Facilities & Safety, Contracts and Grants Administration, Financial and Business Operations, and Graduate Student Support. The management functions are highly complex, encompassing teaching, extensive research and outreach components and include approximately $14 Million in state appropriations and $8 million in contract and grants administered over 269 discreet fund sources. The administrative unit supports 40 faculty positions and approximately 200 non-senate academics, postdocs, graduate students & administrative staff. Budget hiring range $89,100.00 - $131,100.00.
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment.
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment.
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Masters degree in related area and/or equivalent experience/training | Preferred |
Experience
| Experience | Requirement |
|---|---|
| 8 - 13 years of related experience. | Required |
| Previous supervisory/managerial experience. | Preferred |
| Demonstrated progressively responsible experience in financial and operational administration in a management capacity | Required |
Special Conditions
| Special Condition | Requirement |
|---|---|
| Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours) | Required |
| Travel | Required |
| Travel Outside of Normal Business Hours | Required |
Minimum Requirements
Strong verbal and written communication skills; ability to influence/persuade all levels of staff.
Ability to respond effectively to facilities and safety issues by taking immediate action and engaging experts to broker resolution.
Demonstrated ability to tackle tough HR issues including reductions-in-time, grievance resolution, etc. coupled with the ability to recruit, train, motivate and retain a well-qualified administrative staff.
Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll.
Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.
Proven ability to organize department work functions in an efficient and effective manner.
Skills to work collaboratively with other locations.
Proven expertise in the area of financial controls coupled with strong policy interpretation and implementation skills
Demonstrated management and conflict resolution skills to effectively lead and motivate others.
Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
Broad knowledge of common organization-specific and other computer application programs.
Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
Ability to respond effectively to facilities and safety issues by taking immediate action and engaging experts to broker resolution.
Demonstrated ability to tackle tough HR issues including reductions-in-time, grievance resolution, etc. coupled with the ability to recruit, train, motivate and retain a well-qualified administrative staff.
Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll.
Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.
Proven ability to organize department work functions in an efficient and effective manner.
Skills to work collaboratively with other locations.
Proven expertise in the area of financial controls coupled with strong policy interpretation and implementation skills
Demonstrated management and conflict resolution skills to effectively lead and motivate others.
Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
Broad knowledge of common organization-specific and other computer application programs.
Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
Preferred Qualifications
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview